To effectively implement Kanban, it’s essential to start by reviewing and understanding existing workflows. This involves mapping current processes, identifying bottlenecks and delays, and assessing value streams. By analyzing these elements, organizations can pinpoint areas where Kanban principles can be applied to streamline processes, reduce waste, and improve efficiency. Involving stakeholders in this process is crucial to ensure buy-in and facilitate smooth implementation. In this process, the Kanban Team and stakeholders work together to determine an improved workflow for Kanban implementation. It’s important to break down work into smaller, manageable units, such as Task Groups and Tasks. A visual Kanban Board should be created with columns representing different workflow stages, such as “To Do,” “In Progress,” and “Done.” To prevent overloading and improve focus, work-in-progress (WIP) limits should be set for each column.
Clear workflow rules should also be defined to govern the movement of work items between columns and to handle exceptions. To ensure a smooth transition, it’s recommended to start with a small pilot to test the new Kanban Workflow and identify any issues or necessary adjustments. Continuous monitoring and improvement are critical; regular retrospectives and feedback loops help identify areas for optimization. By iteratively refining the workflow, organizations can achieve significant improvements in efficiency, quality, and customer satisfaction through Kanban implementation.
Figure 6.6: Optimize Workflows (Overview)
Note: Asterisks (*) denote a “mandatory” input, tool, or output for the corresponding process.